1. Who we are
Our website address is: https://www.ruthjones.wales
2. Our contact details
Name: Office of Ruth Jones Member of Parliament for Newport West
Address: 25 Gold Tops, Newport, NP20 5HB or Houses of Parliament, London, SW1A 0AA
Phone Number: 01633 256268
- Your use of this website (including, but not limited to, any data you may provide through this website by, for example, signing up as a to receive communications on Ruth Jones parliamentary activities and constituency updates.
- Engaging with us on third party websites and platforms.
This website is not intended for children and we do not knowingly collect data relating to children.
- The type of personal information we collect
The Office of Ruth Jones MP will only collect and use personal information for the specific purpose for which it has been obtained.
Personal data, or personal information, means any information from which your individual identity could be discerned. It does not include data where the identity has been removed (anonymous data), or data related to deceased individuals.
When submitting sign up forms on this website, you may be asked for personal information. In each case, we will ask for your consent to use your information, and we will only use it for the purposes for which you provide it.
We currently collect and process the following information:
- Cookies and pixels on this website
- Information sent to us to fulfil casework and policy requests.
- How we obtained your personal information and why we hold it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
Provided by you – directly
- Because you have contacted our office with a casework or policy enquiry, or other issue.
Provided by you – indirectly
- Your name and address is legally taken from the electoral register, in order for us to participate in the democratic process;
- Donating to the Party
The information we ask for is used to process your donation and, if you donate more than £500, to check that you are on the electoral register which is a legal requirement under the Political Parties, Elections and Referendums Act 2000. If you donate more than £1,500 to a Labour Party accounting unit (eg. Constituency Labour Party or the Scottish Labour Party) or more than £7,500 to the Labour Party nationally in the course of a calendar year, your name and the amount of your donation will be reported to the Electoral Commission for publication on their public register of donations to the Labour Party. Donation information will be stored in our membership database and used to keep you informed of Labour news, campaign and other opportunities to support the Party.
- Legal basis to process personal data
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting firstname.lastname@example.org
- Legal entitlement. MPs have a legal entitlement to your name and address from the electoral register, even where you have asked not to be contacted.
- Public task. This may be used where we process personal data in the public interest (which has a clear basis in law).
- Legitimate interests. We may contact you by post using this lawful basis, but we always ensure we balance your rights and freedoms against our proposed legitimate interest.
- If you are a member of the Labour Party, we may rely on this lawful basis to contact you, where it is defined within the Party’s Rule Book.
- How we store and retain your personal information
Your information is securely stored at the Office of Ruth Jones MP, 25 Gold Tops, Newport, NP20 5HB or securely stored in our parliamentary email and casework management system.
We will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. We will delete all other personal data we no longer need in line with our internal retention policies.
We will regularly review the personal information we hold to ensure that its use is necessary and proportionate.
We will then securely and permanently dispose of your information by shredding your file (if paper) or deleting your case and associated files from our case system and computer system.
9. Cookies and Analytics
9.1 What are cookies?
Cookies are small text files that web servers give to browsers to store on users’ machines (computers, tablets or mobile devices). They enable the website to recognise requests as coming from the same browser. Cookies are designed to allow the website to recognise its users on subsequent visits, or to authorise other designated websites to recognise these users for a particular purpose. Cookies can be essential for the operation of an application or to improve the user experience. They can also be used to track user behaviour.
Information collected by cookies is classed as personal data.
For more information on cookies, their use and how to block them, you may want to visit www.aboutcookies.org.
9.2 Managing cookies
You can set your browser to not accept cookies, but this may limit your ability to use the Services. You can also opt out of receiving interest-based ads from certain ad networks here (or if located in the European Union, here).
In your web browser (for example, Google Chrome, Microsoft Internet Explorer, Mozilla Firefox or Apple Safari), you can control which types of cookies you allow. Most browsers accept cookies automatically, but you can alter the settings of your browser to erase cookies or prevent automatic acceptance if you prefer. You can turn cookies on or off using your browser’s settings and you can also delete cookies and clear your browser’s cache (also known as your internet viewing history). Visit the ‘Options’ or ‘Preferences’ menu on your browser to change settings, and check the following links for more browser-specific information:
- Google Chrome: https://support.google.com/chrome/answer/95647?hl=en
- Microsoft Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
- Mozilla Firefox: https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer?redirectlocale=en-US&redirectslug=Cookies
The Information Commissioner has also provided guidance here: https://ico.org.uk/your-data-matters/online/cookies/
- Third Party Links
This website may contain links to other websites, or embedded content from other websites. We are not responsible for the content or privacy practices of these websites.
- Information rights
Under data protection laws, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights, though we may apply a basic administration fee where your information right is determined as being either “manifestly unfounded” or “manifestly excessive”. If you make a request, we have one month to respond to you, though an additional two months may be applied subject to the application of an exemption available to data controllers.
Please contact us at:
Ruth Jones MP
25 Gold Tops
- How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at:
Ruth Jones MP
25 Gold Tops
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk